Data Backup Options. Choose the Right one.

Data Backup
Data Backup

There are many Data Backup Options available.

Picking the right one requires you to understand your needs.

What type of data do you need to save and backup ?

This will allow you to find the Data Backup Options available to you.

What, exactly, does the term “data backup” mean?

Data backup consists of creating a duplicate of all your files, pictures, messages.

You also need to backup anything else that is one your computer that you want to keep.

The Data Backup must also include and programs and files you need to run the computers themselves.

It is best to use two different Data Backup methods.

Using two methods gives you two copies of all your information.

You can be sure of retrieving ALL data with two copies of the files.

What do you Store and Backup?

We talk a lot about data backup, but often don’t specify what, exactly, we are storing in our backup devices.

The data that you need to store is anything that is unique to you.

Data files that contain reports, projects, letters, and other unique content should definitely be stored on a backup device.

This is usually the contents of your “Documents” folder.

Your pictures and any videos that you have taken need to be duplicated and saved.

Any photos that are really important should be printed as well, just in case.

Your email provider stores your emails on their dedicated servers so email is not usually something you need to back up.

If you have stored important emails in a folder on your computer, then that will need to be included in your back up procedure.

Anything that you downloaded from the internet and that you can find on the internet again does not need to be included in your backup selection.

Create a Data Backup Schedule

You will need a schedule for data backup, so that you stay up to date with it.

When choosing the right data backup options make sure it can handle all your needs.

It may take some time to create the initial backup methods and set them all up, but after that the time investment will be minimal.

Set aside half an hour every month to do a full data backup for each of your devices.

You need five minutes to backup crucial files or projects as they are completed.

Doing this will make you reasonably safe.

If you suffer a catastrophic failure of your computer, retrieving your important data will be quick, easy, and painless.

Many people choose to do a quick data backup update at the end of every work week, so that their work can’t be lost on the weekend.

Some data, such as that created in cross-platform apps and programs will allow you to store your data on multiple devices.

If one device dies, you can still access all the information in that particular program or app using another device.

That data will not need to be stored on a physical storage device, because it is already duplicated.

Data that you keep in, say, your documents folder, would be best stored on a storage device or in the cloud.

That is because the document folder is unique to each device.

Critical Data

Any data that you have created yourself, such as letters, projects, reports, novels, or photographs is considered “critical data”.

Critical Data cannot be replaced if it is lost.

This is the type of data that needs to be backed up regularly and securely.

Keep it Secure

One aspect of data backup that can easily be overlooked is the importance of changing passwords on a regular basis.

Passwords are crucial to our internet security, but since we all need so many of them, it is tempting to use the same two or three passwords for everything so that you can remember them easily.

This can backfire badly, though, in the case of a data breach, since if a company is hacked and your password is exposed, hackers can then gain access to all the other accounts that you use that same password for.

Always use a unique password for each account, and change them regularly.

You can also secure your computer when you are not using it by changing your settings so that a password is needed to access the computer.

This can eliminate the possibility of unauthorized use of your computer, so that no one can accidentally or deliberately erase your data.

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